The contract has been signed, what do you do now? One of the\nfirst steps a contract manager needs to take after getting a new contract is to\nhold a post-award kickoff meeting. \n\n\n\nWhat is a Post-Award\nKickoff Meeting?\n\n\n\nOne or two weeks after a contract is signed, the signatories\nmeet to discuss their obligations under the contract. Usually, the contract\nmanager will be working to schedule the meeting in the weeks before the\ncontract is signed. \n\n\n\nThis meeting gives both sides the chance to confirm the\ndetails of the deal they just finished negotiating. \n\n\n\nWhy Does It Matter?\n\n\n\nIt\u2019s easy to think that a post-award kickoff meeting is a\nwaste of time. But, holding this meeting is one of the best ways to\navoid contract disputes and to make sure the contract is built on a strong\nfoundation of trust. \n\n\n\nContract negotiations often long and drawn-out. The\nsignatories may not have even read the entire final agreement that their team\nhas negotiated before signing it. \n\n\n\nThe post-award kickoff meeting reminds everyone what the\npurpose of the agreement is, and what each side will need to accomplish. \n\n\n\nWho Attends the Kickoff\nMeeting?\n\n\n\nFor a post-award kickoff meeting to be successful, you need\nto have the right people in the room. The attendees should include:\n\n\n\nThe signatoriesContract negotiators from both sidesContract managers from both sidesA legal representative from any law firm that helped draft the contractPeople from both sides will oversee the execution of the contract\n\n\n\nAny other major stakeholders should also attend the meeting. You want to make sure everyone at both organizations that will play a part in executing the terms of the contract are clear on what needs to be done and what their deadlines are. \n\n\n\nNever lose a contract again! Work more effectively, increase your revenue, centralize & secure your contracts. Available anywhere, anytime & on any device.Get your Free Demo today! \n\n\n\nSetting the Agenda\n\n\n\nThe most crucial role for the contract manager is setting\nthe agenda and keeping the meeting on track. You want to circulate the agenda\nto all of the meeting participants before the meeting.\n\n\n\nThe post-award kickoff meeting does not need to be long. Because\nthere are so many different people at the meeting, a strict agenda is essential\nto getting anything accomplished. \n\n\n\nAgenda items should include:\n\n\n\nThe specific goods or services the supplier will\ndeliverThe deadlines for deliveryHow performance will be measuredThe process for requesting changes to the\ndeliveryThe invoice processHow late payments will be handledAny compliance fines\n\n\n\nAfter the Kickoff\nMeeting\n\n\n\nAfter the post-award kickoff meeting, you should evaluate\nhow well the meeting went. Was everyone in agreement at the end? Where there\nany unresolved questions? If there were any disagreements about the terms of\nthe contract, you need to send a memo outlining the resolutions to the key\nplayers at the meeting.\n\n\n\nAny problems that don\u2019t get resolved now will only get worse\nin the future.\n\n\n\nIf the meeting was a success and there were no disputes, you\nshould send a brief thank you email that shows you appreciate everyone\u2019s time\nand congratulating everyone on the successful kickoff to the contract.